Microsoft Outlook Booking Meetings

In the to field enter the invitees email addresses. From an email message in the inbox select the reply with meeting button. Create a meeting request in one of the following ways.

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From the calendar select new meeting or use the keyboard shortcut ctrl shift q.

Microsoft outlook booking meetings. Enter a meeting subject then press tab to move to the location field. To do this go to browse more rooms and search by city then add the rooms you need. Toggle the setting on to make it a teams meeting.

Add a booking calendar i named mine michelle s calendar since i will only be adding meetings to my calendar but if you re looking to expand to the entire organization that is possible as well. Press tab to move to the subject field. From the inbox select new items meeting or use the keyboard shortcut ctrl shift q.

Each appointment booked as an online meeting creates a unique meeting link that is sent to attendees so they can join via a web browser phone dial in or the skype or teams app. When you install the teams client on your computer it will install an add in to outlook that provides a new option when you re creating a meeting. Bookings is also available as an app within teams which allows you to create bookings calendars assign staff and both schedule new and manage existing appointments without ever leaving teams.

Enter a location for the meeting. For those meetings when your team is spread across the world outlook lets you book multiple rooms so you can make sure everyone has a good spot for that important call. In calendar view from the calendar ribbon on the home tab in the new group select new meeting.

In outlook online the option is available in the meeting request. Unlike teams meetings you create in the outlook client nothing changes in the outlook online meeting request but once you ve sent the meeting request the teams link will appear in the event in your calendar.